Everything you need to build professional forms
QuantumFlex SmartForms lets you create professional forms in minutes. Here's how to build your first form:
From your dashboard, click "Create New Form". This opens the form builder with a blank canvas.
Click on "Untitled Form" at the top and type your form name (e.g., "Weekly Time Card" or "Equipment Inspection").
Drag fields from the left panel onto your form. We have 11 field types: Text, Email, Phone, Number, Date, Time, Text Area, Dropdown, Checkbox, Table, and Signature.
Click any field to select it. The right panel shows properties you can edit: label, placeholder text, required status, and width.
Click "Save to Cloud" to save your work. Your form is automatically assigned a shareable link.
| Field | Use For | Example |
|---|---|---|
| Text | Names, IDs, short answers | Employee Name, Part Number |
| Email addresses (auto-validates) | Contact Email | |
| Phone | Phone numbers | Mobile Number |
| Number | Quantities, measurements | Quantity, Temperature |
| Date | Calendar dates | Inspection Date, Due Date |
| Time | Times (with picker) | Start Time, End Time |
| Text Area | Long text, notes, comments | Description, Notes |
| Dropdown | Select from predefined options | Department, Supervisor, Status |
| Checkbox | Yes/No, agreements, checklists | I Agree, Task Complete |
| Table | Repeating data, time logs, line items | Time Card, Invoice Lines |
| Signature | Sign-offs, approvals | Employee Signature |
Each field can be set to different widths for side-by-side layouts:
To place fields side by side: Set the first field to 50% width, then set the second field to 50% width and uncheck "Start New Row".
Tables are the most powerful feature in SmartForms. They let you create repeating rows with automatic calculations - perfect for time cards, invoices, cost sheets, and inspection logs.
| Column Type | Description |
|---|---|
| Text | Free text entry |
| Number | Numeric values only |
| Date | Date picker |
| Time | Time picker |
| Dropdown | Select from your defined options |
SmartForms includes powerful auto-calculating columns for invoices, time cards, and cost sheets:
| Calculation | Symbol | Description | Example |
|---|---|---|---|
| Sum (Σ) | Σ | Add multiple columns together | Subtotal + Tax = Grand Total |
| Multiply (×) | × | Multiply two columns | Quantity × Price = Line Total |
| Subtract (−) | − | Subtract one column from another | Gross Pay − Deductions = Net Pay |
| Time Diff (Δt) | Δt | Calculate hours between times | Clock Out − Clock In = Hours |
| Percentage (%) | % | Calculate percentage of a column | 13% of Subtotal = Tax |
Each calculation column has additional options:
The Time Diff (Δt) calculation automatically computes hours worked between two time columns:
| Clock In | Clock Out | Hours (Δt) |
|---|---|---|
| 07:00 AM | 03:30 PM | 8.5 ← Auto-calculated! |
| 06:00 AM | 02:15 PM | 8.3 ← Auto-calculated! |
| 10:00 PM | 06:00 AM | 8.0 ← Overnight shift works! |
| Total: | 24.8 |
Drag "Table" from the field palette onto your form.
Click "+ Add Column", name it "Clock In", set type to Time.
Click "+ Add Column", name it "Clock Out", set type to Time.
Click "+ Add Column", name it "Hours", set type to Time Diff (Δt).
In the "Time Columns" dropdowns, select Clock In as Start and Clock Out as End.
Choose 1 or 2 decimal places for hours (e.g., 8.5 = 8 hours 30 minutes).
Create professional invoices with automatic line totals and tax calculations:
| Item $ | Qty | Line Total (×) | GST 5% (%) | Grand Total (Σ) |
|---|---|---|---|---|
| 100.00 | 2 | 200.00 | 10.00 | 210.00 |
| 55.00 | 12 | 660.00 | 33.00 | 693.00 |
| 25.00 | 4 | 100.00 | 5.00 | 105.00 |
| Total: | 960.00 | 48.00 | 1008.00 |
Create two Number columns for unit price and quantity.
Set type to Multiply (×). Select Item $ and Qty as source columns.
Set type to Percentage (%). Select Line Total as source, enter 5 for 5% GST.
Set type to Sum (Σ). Check Line Total and Tax as columns to sum.
Calculate net pay with deductions:
| Gross Pay | Deductions | Net Pay (−) |
|---|---|---|
| 1000.00 | 250.00 | 750.00 |
| 1500.00 | 300.00 | 1200.00 |
| 800.00 | 150.00 | 650.00 |
| Total: | 2600.00 |
Set up the Net Pay column as Subtract (−) with Gross Pay as the first column and Deductions as the second.
Columns: Day (dropdown) | Clock In (time) | Clock Out (time) | Hours (time-diff) | Supervisor (dropdown)
Initial Rows: 7
Columns: Description (text) | Qty (number) | Unit Price (number) | Line Total (multiply) | Tax (percentage) | Grand Total (sum)
Initial Rows: 5
Columns: Employee (text) | Gross Pay (number) | Deductions (number) | Net Pay (subtract)
Initial Rows: 10
Columns: Item (text) | Pass/Fail (dropdown) | Notes (text)
Initial Rows: 10
Make your forms look professional with your company branding.
| Feature | Free Plan | Pro Plan |
|---|---|---|
| Primary Color | ✅ Yes | ✅ Yes |
| Secondary Color | ✅ Yes | ✅ Yes |
| Company Logo | ❌ Pro Only | ✅ Yes |
| Company Name | ❌ Pro Only | ✅ Yes |
| Custom Footer | ❌ Pro Only | ✅ Yes |
| Remove "Powered by" badge | ❌ Pro Only | ✅ Yes |
Every form gets a unique share link. Anyone with the link can fill out your form - no login required.
Example: https://smartforms.quantumflexai.com/f/abc123xyz
Download your form as a standalone HTML file that:
Export your form as HTML, copy it to your shop floor tablets, and bookmark it. Workers can fill out forms even without internet access!
Go to your Dashboard, find the form, and click the "Delete" button. This will also delete all submissions for that form.
Yes! Editing a form doesn't affect existing submissions. New submissions will use the updated form.
Free: 3 forms, 50 submissions/month, basic branding (colors only)
Pro ($10/month): Unlimited forms, unlimited submissions, full branding, remove "Powered by" badge
If your End Time is earlier than Start Time (like 22:00 to 06:00), we automatically detect this as an overnight shift and calculate correctly (8 hours in this example).
Five types: Sum (Σ) adds columns, Multiply (×) multiplies two columns, Subtract (−) subtracts columns, Time Diff (Δt) calculates hours between times, and Percentage (%) calculates a percentage of a column.
Each calculation column has a "Decimals" dropdown (0-4). Use 2 for currency, 1 for hours, 0 for whole numbers like quantities.
Yes! Uncheck "Include in Total" for any calculation column to hide it from the footer row.
Yes! Go to any form's Submissions page and click "Export CSV" to download all submissions as a spreadsheet.
Go to Account Settings and click "Manage Subscription". You'll keep Pro access until the end of your billing period.
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